Documents Management Assistant
International Maritime Organization · United Kingdom of Great Britain and Northern Ireland · Apply by October 30, 2026
About this role
Purpose of the Post The Documents Management Assistant supports the Documents Control function and IMODOCS (IMO's electronic document repository and distribution system) with documents in the six languages of the Organization. The incumbent will manage the frontline Document Counter service during meetings, taking timely, independent decisions on document management under strict timeframes, including out-of-hours and night shifts, and is responsible for the timely internal and external distribution of documents to interpreters, Member States, NGOs and the Secretariat. The post holder provides office support for all systems during virtual and hybrid meetings, coordinates with the relevant technical Divisions and Sections to ensure efficient distribution of documents, and supports interpreters through the timely provision of documentation. The role also assists the Senior Printer with the printing and distribution of documentation sets for interpreters, delegates and the Secretariat. Required Competencies 1. High degree of initiative and sound judgement, with a solutions-oriented approach and consistent emphasis on deadline delivery under high-pressure conditions. 2. Technological…