Documents Management Assistant
IMO · London, United Kingdom · G-4 · Apply by October 30, 2026
About this role
Documents control 1     Monitor internal document management systems, including gDoc and IMODOCS, to ensure timely and accurate processing and distribution of all IMO meeting documents and other jobs (e.g. certified copies). 2     Liaise directly with submitting officers regarding any queries and transmit corrections, as appropriate, to the translation sections involved. 3     Publish final documents on IMODOCS in all working/official languages, without direct input from the line manager. 4     Coordinate with the relevant technical Divisions and translation sections during meetings to ensure timely processing of in-session documents. Documents Counter service 5     Provide frontline assistance to IMO delegates at the Document Counter, independently answering a wide range of individual queries and requests, drawing on sound knowledge and recollection of decisions and practice from past meetings. 6     Distribute hard copies to Member States and NGOs prior to and during meetings according to priorities, and ensure timely distribution of in-session documents, both electronic and in hard copy.…