Event and Administrative Coordinator
OECD · Paris, Île-de-France Region, France
About this role
Main Responsibilities Executive Administrative Assistance and Office Coordination: Provide comprehensive executive administrative support to the Head of the Centre, including managing schedules, monitoring priorities, timelines and milestones and coordinating with relevant actors to enhance workflow efficiency. Anticipate and actively prepare meetings, events and missions, ensure that the Head of Centre is provided with all pertinent information and documentation and context in advance, ensure the Head of Centre’s meeting files are up to date. Manage information flow, advise the Head of Centre on a wide range of external and internal issues, relating to both substantive outputs as well as organisational matters, flag priority and sensitive issues and propose solutions as appropriate. Oversee the coordination of complex administrative processes, such as document management, information dissemination, and correspondence handling, ensuring accuracy and confidentiality at all times. Develop and maintain effective systems for tracking and monitoring administrative tasks, deadlines, and action items, proactively addressing issues and mitigating risks as they arise. Serve as a key point…